Awaiting TexTeam Leader Checklist Use this checklist to assist in planning the mission trip. This checklist is ONLY a tool to help the leader in preparation for the trip. [EXCEPTION: items #7 and #9 must be completed.]
____1. Meet with the Senior Pastor and Mission Team Chairperson for support as needed.
____2. Identify skills needed for the mission trip.
____3. Discuss information that will help prepare for the trip and make it a success.
____4. Create a trip participant form that includes areas such as: • Personal faith journey and talents/abilities of the participant. Include any limitations. • How the participant will be expected to fund their portion of the trip. (If applicable.) • Deposit and trip fee amounts and deadlines.
____5. Create team formation opportunities. Encourage the team to be a part of planning.
____6. Create a plan to provide cross-cultural training for team as needed.
____7. Establish a funding plan for trip and project funds following church financial procedures. • Create a calendar that includes deadlines for deposits. Include deadlines for payments to those providing transportation, lodging, insurance etc. • All trip funds must be collected and accounted for by the team leader or a designee of the leader. • Funds collected must be deposited into a designated fund established with the Church treasurer. • Establish fund raising plan if needed. Specify how each participant will help in raising funds. • Communicate what will happen to the deposit and trip fee funds the participant has paid/raised if participant decides not to participate in the mission trip. • Communicate what will happen to the deposit and fee funds the participant has paid/raised if mission trip is postponed or cancelled. • Plan for what will happen to mission trip funds if trip is cancelled. • Plan for disposition any remaining funds after the trip, if applicable. • Consider trip cancellation insurance depending on location of mission trip. • After the trip, share a simple balance sheet with the Senior Pastor detailing income raised, expenses and any balance or deficit.
____8. Discuss how our congregation can provide spiritual, material, or other support for the trip.
____ 9. Obtain emergency contact information for each participant and provide a copy of this information to the lead pastor and office administrator.
____10. Meet with the trip participants after the trip has been completed to continue team bonding.
____11. Meet with the Mission Team, Senior Pastor, and other interested individuals to discuss the trip.
____12. Consider making a trip summary presentation to
the congregation (with pastoral approval.)

Additional International checklist items:
____1. Identify immunizations needed for the trip and ensure each member has the immunizations.
____2. Ensure everyone has required documents (i.e., passports, visas, medical cards, immunizations).
____3. Ensure that all participants have necessary health and liability insurance for international travel.
____4. Investigate travel information, restrictions at a site such as https://travel.state.gov/ (Revised 01/2022)t...